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sage payroll features and benefits

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• What's new in Sage Payroll?
• Working with HMRC and ensuring compliance
• Processing your payroll
• Reporting
• Managing employee information

The latest features in Sage 50 Payroll allow you to:

• Simplify the way you manage the minimum wage
• Produce and manage electronic payslips
• Have more control of your payroll data
• Provide Written Statements of Employment Particulars
• Online banking as standard

Overtime, bonus and commission calculations at the touch of a button

Extra payments for your staff can be automated, reducing the time you spend every pay run calculating double time, tax-free payments, percentage bonuses and extra pay.

By creating formulas for each of your rewards, which can be applied to any employee's base rate, you don't have to spend time manually calculating extra pay.

Take a break from complex holiday calculations

There is a minimum holiday entitlement for all employees, but it's up to you how you administer them. When you've got staff that work varying hours or shifts, it can become complex working out holiday entitlement and managing multiple holiday schemes. 

• Calculate holiday entitlement based on an employees start date or annual entitlement in hours
• Specify seasonal or part time employees' holiday entitlement, based on expected annual hours
• Automatically calculates extra days entitlement for length of service
• Updates employees' holiday entitlement if they change hours or schemes and maintains a historical record of the changes.

Easier to update your accounts with improved links

Sage 50 Payroll introduces improved links to Sage Line 50 so you can now update, look up and create new Sage Line 50 nominal codes directly from Sage Payroll.

Post your bank payments straight into Sage Line 50, making your payroll payments so much quicker and easier. You can also maintain a record of your costs, with the ability to export your nominal postings into Microsoft® Excel.

Say goodbye to complex final pay calculations for leavers

It’s now much easier to calculate final pay when an employee leaves. Sage 50 Payroll automatically calculates any outstanding payments and deductions, including attachment of earnings, holiday payments or company loans.

Don’t forget you can already submit your P45 and in-year forms to HMRC electronically if you are using Sage Payroll version 10 or above.

In addition, there are new routines to automatically update your salary and payment frequency.  You can also use your payroll information to send letters or emails from Microsoft® Office to your employees. 

working with hmrc and ensuring compliance

Sage 50 Payroll ensures that you are processing your payroll according to the latest HMRC requirements.

HMRC Employer Compliance Payroll Report
No matter what your business, you may receive a visit from HMRC Employer Compliance team at any time, where tax codes, deductions, thresholds and the rest of your payroll are reviewed.

If you use Sage 50 Payroll, you can automatically generate a password-protected file containing all the payroll data needed, saving you considerable time and effort.

HMRC Accreditation
HMRC Accreditation means that the product is up to date and covers all essential calculations of tax, National Insurance and all statutory payments.

Submissions/HMRC Secure Mailbox
This feature allows you to submit your year-end returns electronically.

In-Year Submissions/HMRC Secure Mailbox
This feature allows you to send and receive day-to-day Payroll administration to and from HMRC. This is a secure mailbox that can only be accessed by HMRC and yourself. Amendments received from HMRC can be applied directly to employee records without having to key the information such as tax code changes, P46, etc.

processing your payroll

Sage 50 Payroll is packed with dynamic, easy-to-use features that ensure that you are paying your staff correctly and in compliance with the latest payroll legislation. 

Processing

• Pre and post-tax multiple payments and deductions - Sage 50 Payroll caters for all business types by dealing with payments such as overtime rates, shift allowances and commissions 
• Net to gross payments - You can enter payment information as a net or gross amount and all calculations will be taken care of  
• Net payment types  – You can add one-off or regular additional payments based at net value and all calculations are taken care of 
• Batch Timesheet Entry  - Makes payment entry even quicker  
• Multi Company - If you're running a bureau or processing over more than one company, you can update the payroll for all or a selected range of companies 
• Multi User - The network functionality allows more than one user to process the payroll

Automatic calculations

There is increasing complexity in legislation, which Sage 50 Payroll takes care of for you:

• Tax and National Insurance
• Statutory Sick Pay (SSP), Statutory Maternity Pay (SMP), Statutory Adoption Pay (SAP), Statutory Paternity Pay (SPP) 
• Student Loans, Tax Credits, Attachments of Earnings Orders (AEO), Pensions

Holiday pay calculations and entitlement

The holiday management functionality calculates average pay and the holiday payment due for staff working both regular and irregular hours.

Multiple payment intervals

Sage 50 Payroll deals with weekly, fortnightly, four-weekly and monthly payment periods, allowing multiple payment intervals to be managed on one payroll.

Payslip production
A wide choice of layout is available and can be printed on plain paper or Sage Stationery. Messages and logos can also be added to personalise your payslips.

Paying your staff
You can choose to pay by a variety of methods: cash, cheque, BACS or directly via e-Banking.

Reconciliation Assistance  (Professional and Bureau Module) 
Allows you to analyse and print year-to-date values at the click of a button to establish how the total figure has been calculated.

Timesheet Import  (Professional and Bureau Module)
Allows the import of payroll data that is captured in other application such as Microsoft® Excel or Timesheet, and may be managed by other personnel such as operational or departmental managers.

Global Changes
Sage 50 Payroll gives you the tools you need to apply many changes to a whole range of employees.

reporting

Sage 50 Payroll produces the statutory reports required to run an efficient and compliant payroll.

Statutory Payroll Reports
The program produces all the statutory reports (P11, P32 and P45) from all the information, enters payments and collates all the data automatically.

Report Designer
This feature allows you to edit existing reports or create your own. This way you can produce reports to meet with your business needs including adding 'bitmaps' to customise further.  All reports can be e-mailed in HTML or PDF format.

Departmental & Cost Centre Reports
Allows a breakdown of figures per department or cost centre.

Exception & Variance Reports (Professional and Bureau Module)
Gives you the ability to report on irregularities with the payroll figures.

Report Favourites & Batch reporting
There are over 250 reports within Sage 50 Payroll. You can identify the reports you run most frequently and group them, allowing you to produce multiple reports at the touch of a button.

Historical Data 
Seven-year data storage, allowing you to reprint or view payslips and produce statutory reports from previous tax years. This allows you to instantly obtain information required to deal with employee or HRMC queries, without having to spend time restoring prior-year programs and backups or search through paperwork.

Multi company tasks  (Bureau Module only) 
Process changes and produce reports for selected companies or employees such as holidays, update records and update reports.

Microsoft® Office integration (Professional and Bureau Module)
Allows you to export data to Microsoft Excel and run mail merges for employee letters, etc.

Wizard and Special User Guide
To assist you through all the steps you need to follow in order to complete your year-end.

Salary Review Forecast  (Professional and Bureau Module)
Allows you to project any wage increase and the effect to employees' pay. It also calculates any liability implications.

Audit Trail
Details any changes that have taken place: when they took place and who made them.

managing employee information

Sage 50 Payroll allows you to be confident that you are storing and handling staff information both centrally and securely.

Employee Record
Stores detailed employee information: name, address, tax, National Insurance details, payment/deduction details, bank account, holiday and absence details etc.

Personnel Features
You can also record the following information: appraisals, disciplinary records, job and salary history.

Access security
The improved security introduced in Sage 50 Payroll allows you to restrict access to information contained within the employee record.

Employee Data Import & Export  (Professional and Bureau Module)
Allows the import and export of data that is contained within a CSV to and from the Sage Payroll program. This can be used to set up payroll and import timesheets.

Document Manager
This feature allows you to store, modify and print documents from programs such as Microsoft Word and Excel.

Document Manager will also give you instant access to documents pertaining to employee and company data, making HR information more accessible and easier to manage.